Terms of Service

You must be at least 18 years old and have the legal authority to enter into a binding contract on behalf of yourself or your company to use the Service. By using the Service, you represent and warrant that you meet these requirements.

The Service is currently offered as a beta program. By joining the beta:

• You acknowledge that the Service may contain bugs, incomplete features, or undergo significant changes.
• We may contact you to gather feedback to help improve the platform.
• Beta pricing is offered as a founding customer rate and may change when the Service reaches general availability. We will provide at least 30 days' notice of any pricing changes.
• We reserve the right to discontinue the beta program at any time with reasonable notice.

To access certain features, you must create an account. You are responsible for:

• Maintaining the confidentiality of your account credentials.
• All activity that occurs under your account.
• Notifying us immediately at hello@fleetcomplyhq.com if you suspect unauthorized access.

You may not share your account credentials with third parties or create accounts on behalf of others without authorization.

You agree not to:

• Use the Service for any unlawful purpose or in violation of any applicable regulations, including FMCSA and DOT regulations.
• Attempt to gain unauthorized access to any part of the Service or its underlying infrastructure.
• Reverse engineer, decompile, or disassemble any portion of the Service.
• Upload or transmit malicious code, spam, or any content that infringes the rights of others.
• Resell, sublicense, or otherwise commercialize access to the Service without our written consent.
• Use automated tools, bots, or scrapers to extract data from the Service without our prior written consent.

You retain full ownership of the fleet and compliance data you enter into the Service ("Your Data"). By using the Service, you grant us a limited, non-exclusive license to store, process, and display Your Data solely to provide and improve the Service.

You are solely responsible for the accuracy and completeness of the compliance data you enter. FleetComplyHQ is a reminder and tracking tool — it does not verify the accuracy of expiration dates or guarantee regulatory compliance on your behalf.

FleetComplyHQ is a software tool designed to help you organize and track compliance deadlines. It does not constitute legal advice, regulatory advice, or a guarantee of compliance with FMCSA, DOT, or any other federal, state, or local regulations.

You are solely responsible for ensuring your fleet meets all applicable regulatory requirements. We strongly recommend consulting a qualified transportation compliance professional for regulatory guidance.

Paid subscriptions are billed monthly in advance. All fees are stated in US dollars and are non-refundable except as required by applicable law or as expressly stated in these Terms.

If your payment fails, we may suspend your access to the Service after providing notice. You may cancel your subscription at any time from your account settings. Cancellation takes effect at the end of the current billing period.

The Service, including all software, design, text, graphics, and other content created by us, is owned by FleetComplyHQ and protected by applicable intellectual property laws. These Terms do not grant you any right to use our trademarks, logos, or brand elements.

The Service integrates with third-party services (e.g., Supabase for database hosting, email providers). Your use of those services is subject to their respective terms and privacy policies. We are not responsible for the availability or conduct of third-party services.

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. WE DO NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, OR THAT ALL DEFECTS WILL BE CORRECTED.

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, FLEETCOMPLYHQ AND ITS OFFICERS, DIRECTORS, EMPLOYEES, AND AGENTS SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS, DATA, OR BUSINESS OPPORTUNITIES, ARISING OUT OF OR RELATED TO YOUR USE OF THE SERVICE, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

IN NO EVENT SHALL OUR TOTAL LIABILITY TO YOU EXCEED THE GREATER OF (A) THE AMOUNT YOU PAID TO US IN THE 12 MONTHS PRIOR TO THE CLAIM OR (B) ONE HUNDRED US DOLLARS ($100).

You agree to indemnify, defend, and hold harmless FleetComplyHQ and its officers, directors, employees, and agents from any claims, liabilities, damages, losses, and expenses (including reasonable attorneys' fees) arising out of or related to your use of the Service, Your Data, or your violation of these Terms.

Either party may terminate the relationship governed by these Terms at any time. You may terminate by canceling your subscription and ceasing use of the Service. We may terminate or suspend your access immediately, with or without notice, for conduct that we believe violates these Terms or is harmful to other users, us, or third parties.

Upon termination, your right to use the Service ceases. Sections 5, 6, 8, 10, 11, 12, and 15 survive termination.

We may update these Terms from time to time. When we do, we will revise the "Last updated" date at the top of this page. For material changes, we will provide at least 14 days' notice by email to registered users. Your continued use of the Service after the effective date of changes constitutes acceptance of the updated Terms.

These Terms are governed by the laws of the United States, without regard to conflict of law provisions. Any disputes arising under these Terms shall be resolved through binding arbitration conducted in accordance with the rules of the American Arbitration Association, except that either party may seek injunctive relief in a court of competent jurisdiction for intellectual property violations.

If you have questions about these Terms, please contact us: